Column

Red Flag Meaning/s

How to Fix (EDA & BackDate first!)

Where to Fix

Start Date

Flagged if entered before the date had occurred

Verify if accurate; if not, set your EDA, Backdate to the date of the assessment, and update to the accurate date

Changing the date may change the information valid on that date review entire Exit record after the date is changed to ensure all data are accurate as of the new date

Project Entry Assessment

Exit Date

(Only applies to enrollments with exit dates)

Flagged if entered before the date had occurred

Verify if accurate; if not, set your EDA, Backdate to the date of the assessment, and update to the accurate date

Changing the date may change the information valid on that date review entire Exit record after the date is changed to ensure all data are accurate as of the new date

Project Exit Assessment

Name Data Quality

FLAGGED if missing / DNC

Flagged orange if Partial, Street Name, or Code Name Reported

Enter value, if known

Note: An incomplete name is only acceptable in Street Outreach projects

Client Record

SSN & SSN Data Quality (SSN DQ)

Flagged if either SSN or SSN DQ are missing / DNC OR if SSN DQ type does not match SSN

Enter value(s), if known for SSN and/or SSN DQ

OR update SSN DQ type to match the SSN value

Client Record

Veteran Status

Flagged if missing / DNC OR if a value other than No exists for a minor

Enter value, if known

OR update to No for a minor

Client Record

Date of Birth (DoB) & DoB Data Quality

FLAGGED if missing / DNC

Other flags - see Date of Birth (DoB)

Enter value, if known

OR update record

See Date of Birth (DoB) below

Project Entry Assessment

Primary Race

Flagged if missing / DNC OR if DKR with a valid response in Secondary OR if there is problem with Secondary

Enter value, if known

OR remove/fix the Secondary Race value

Note: A valid Secondary Race may be used to replace an invalid Primary Race

Project Entry Assessment

Secondary Race (Optional)

Flagged if DNC / DKR OR if any value is in Secondary when Primary is missing / DNC / DKR

Flagged orange if Secondary is the same as Primary

User removes a DNC / DKR value

OR enters a valid Secondary Race

Note: Leave Secondary BLANK if no value

Note: Clients should NEVER have DNC / DKR in Secondary

Project Entry Assessment

Ethnicity

Flagged if missing / DNC

Enter value, if known

Project Entry Assessment

Gender

FLAGGED if missing / DNC

Enter value, if known

Project Entry Assessment

Column

Red Flag Meaning/s

How to Fix (EDA & BackDate first!)

Where to Fix

Client Location

Flagged if missing OR if it does not match the projects location

Enter value, if known

OR update the value to match the projects location

IMPORTANT: Clients missing Client Location will NOT be pulled into federal reporting and will NOT be included in APR, LSA, SPM, or PIT reports!

Project Entry Assessment

Disabling Condition

Flagged if missing / DNC

Review Disabling Condition gateway AND HUD Verification table information and enter/update value(s) as necessary

Project Entry Assessment